Rio Grande Valley Birding Festival

When is the 2025 Rio Grande Valley Birding Festival?

November 5th- 9th, 2025

When is Check-in?

Check-in/packet pickup is Tues from Noon - 8pm. Although if you cannot make it in that timeframe you can pick up your registration materials any day. starting at 4:30 am.

Where is the festival held?

Harlingen Convention Center

701 Harlingen Heights Dr.

Harlingen, TX 78552

For more information about the venue, click the button below

What are the Trade show Hours?

When can Vendors set up?

Set-up times:
Wed. Nov. 5 from Noon to 5:00pm
Thurs. Nov. 6 from 8:00 to 11:00am.

Trade Show Hours:
Open to the public:
Thurs. Nov. 6 & Fri. Nov. 7 noon to 6:00pm
Sat. Nov. 8 from 10:00 to 6:00pm
Sun. Nov. 9 from 10:00 to 3:00pm.
Please have your booth staffed at all times during those open hours.

Take-down time:
Sun. Nov.9 from 3:00pm to 5:00pm.
No early take-downs!
We would love to have you come to our famous “Survivors Party” at 6:00pm at the Moon Rock Food Truck Park, 1811 W. Jefferson Ave. Purchase your ticket for entry at the Trade Show -- great food, fun & cash bar!

Is there a Cancellation or refund policy?

100% refund* if cancellation occurs before Sept 29, 2025

50% refund* if cancellation occurs before Oct 5, 2025

No refunds if cancellation occurs after Oct 13, 2025

*$25 processing fee applied to all registration refunds

Field Trip Cancellation

100% refund if cancellation occurs before Sept 29, 2025

50% refund if cancellation occurs before Oct 5, 2025

No refunds if cancellation occurs after Oct 13, 2025

Where can I get more information?

By filling out the form down below.

*Any questions submitted using this form will be answered ASAP

Thank you!